VACANCY ANNOUNCEMENT
Company/Organization: Save the Children
Save the Children believes every child deserves a future. In Nepal and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share. Save the Children invites applications from the interested and eligible candidates (Nepali Citizens) who are reliable, accountable, have the ability to deliver results with the highest level of integrity and who value diversity for the following position(s):
1.
Project Manager-Pooled Appeals
GRADE: 7
TEAM/PROGRAM: Program Operations
LOCATION: Kathmandu
POST TYPE: National
Child Safeguarding: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.
1.
Project Manager-Pooled Appeals
GRADE: 7
TEAM/PROGRAM: Program Operations
LOCATION: Kathmandu
POST TYPE: National
Child Safeguarding: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.
ROLE PURPOSE:
Save the Children is the leading independent organization for children. We save children’s lives; we fight for their rights; we help them fulfill their potential. We work together, with our partners from civil societies and government, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.
The Project Manager’s main responsibility is to ensure smooth, timely and quality implementation of the project.
The Pooled Appeals project has a total budget of 8.5 million USD, of which approximately 4.8 million is specifically for project implementation The project will be implemented in up to 4 districts (Rasuwa, Nuwakot, Sindhupalchowk and Dolakha). The project manager will be responsible for :
• General: Provide strategic, technical and managerial leadership for the integrated pooled appeals project. This project covers all thematic areas, including FSL, Child Protection, Infrastructure, Shelter, Education, Health & Nutrition and WASH
• Partner Management: ensure effective project implementation, provide technical and managerial support, and act as liaison between partner organization and SCI Nepal on a regular basis. Where necessary provide capacity building by involving the appropriate department (either technical or support)
• Budget Management: ensure thematic/project budgets are phased and include appropriate cost centres and program codes, follow up with BvAs and transaction reports on bi-weekly/monthly basis to ensure adequate burn rate.
• Staff Management / Coordination: Coordinate and hold regular review meetings across sectors and projects to avoid duplication of effort and to keep all key staff up to date. Ensure staffing is appropriate to reach project goals and their Level of Effort (LOE) is coded appropriately per the budget
• Representation: Work with local and national government and other agencies, as relevant, to ensure SCI is compliant with all requirements. Ensure SCI’s voice is heard at relevant forums
• MEAL: Ensure proper MEAL systems (MEAL plan, IPTT and Quality Benchmarks) are in place, understood and being used. Review IPTTs on a monthly/quarterly basis to ensure targets are being met
• Award Management: Ensure all targets are met to SCI Quality Benchmark Standards, that donor requirements for visibility, eligibility, etc are followed in the field and that all donor and SCI reports are on time and meet quality standards
In close coordination with the Field Manager, Thematic Specialists/Advisors and Thematic Coordinators & Officers the incumbent will ensure timely, high quality and results oriented program plans including strong monitoring systems are developed and applied at all levels in order to ensure all deliverables are finished on time
KEY AREAS OF ACCOUNTABILITY:
Planning & Budgeting
• Leads the planning processes and ensures partners have annual detailed implementation plan including realistic phased budget outlining major activities and timeline for the funds allocated in required planning templates provided by the organization.
• Ensures appropriate fund allocation and expenditure on a monthly basis and take corrective measures by revisiting plans and communicating timely with Thematic Coordinators and project team.
• Reviews the project’s BVAs and transaction reports and report on any glitches identified in comparison to the Country Offices sent Program BVA.
• Coordinates with Field and District teams including thematic focal person to design a robust field visit plan, self-assessments and monitoring systems including follow up on recommendations with relevant department and impact areas.
• Leads the revision of budgets during budget forecast and on exchange rate fluctuations as per organizational procedures.
• Coordinates with Thematic Specialists for technical assistance as required.
Programme Quality
• Ensures that the programs have minimum standards in place and is exclusively followed at all levels.
• Ensures the MEAL plans of the project and themes is well familiar and understood by staff and partner staff of related themes, is exclusively used and reported.
• Ensures that baseline, mid-term and end lines are all done on time and that all action plans developed, evaluations and assessments are followed up and completed by respective themes on time.
• Identifies strengths and improvement areas of staff members and partners for quality delivery of the projects and comes up with plans to improve such gaps
• Ensures that OPMIS is well optimized for all thematic areas – by partners, project team in the District and Field Offices and regular update is done
• Is responsible to coordinate with MEAL for analyzing data from OPMIS, identifying concerns or learnings and scaling up to Thematic Managers/MEAL or to partners as relevant that data from including development of Quality Benchmarks.
• Ensures incorporation of the cross cutting issues of Disaster Risk Reduction (DRR), Gender and Social
Inclusion (GESI)
Inclusion (GESI)
Programme Operations & Management
Ensures programmatic and financial accountability including tracking of program progress and budget expense in the use of funds and achievement of all related projects in alignment with EQ Strategic Plan
Innovation and Scale
• Identifies best practices, problems and issues around program implementation and works toward finding solutions for improvements, documenting, disseminating and in consultation with relevant departments and themes.
Documentation & Reporting
• Is responsible for timely and quality reports preparation, reviewed by the FM, the Technical Advisors and Program Specialists to be submitted to Awards per the reporting schedule.
• Coordinates with Technical Advisors points including MEAL, to ensure effective monitoring, evaluation and documentation of program activities and best practices.
• n close consultation with Technical Advisors and Program Specialists, take initiatives in generating information that are required to add values in on-going programmes or for the programmes visualized for future
• Ensure proper documentation of the project including and not limited to learning, lessons learned, best practices, case studies, in coordination with Media and Communication.
Partner’s management
• Supports and is responsible for the partnership in terms of compliance, zero tolerance, audits and management response, identification of capacity gaps and recommends for improvements.
• Ensures strong linkages and coordination among Regional Network Partnerships including those with line government agencies and offices
Representation and Networking
• Collaboration and coordination with government counterparts, external development partners and donors at regional level
• Is part of relevant regional networks and coalitions and ensures regional/district level networks is well represented as necessary
• Supports program areas to build strong networks with other NGOs, CSOs, UN agencies and Government line agencies working on children’s issues to promote coordination and resource sharing at the district level.
QUALIFICATIONS AND EXPERIENCE
• 7 years (5 years for GSI group) work experience of emergency and/or development work, and an understanding of relevant issues, especially in program/grants management.
• Master Degrees or equivalent degree education in relevant sector related to the humanitarian and development sectors
• A proven record of effective management of complex projects in complex working environments
• Demonstrated significant experience in managing projects funded by multiple donors including networks.
• Prior experience in working with NGOs/civil societies and government counterparts
• Proven sound strategic thinking and planning skills, including ability to think creatively and be innovative, set priorities, manage work plans and evaluate progress.
• Basic accounting and bookkeeping skills.
• Good report and written skills and spoken English is essential.
• Diplomacy, tact and negotiation skills.
• Good interpersonal skills including verbal and written communication skills.
• Strong multi-tasking and organizational skills
2.
Senior Finance and Award Coordinator
GRADE: 6+
TEAM/PROGRAMME: Program Operation Department
LOCATION: Butwal, WFO
TERM: Fixed Term till December 2018
Child Safeguarding: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
Senior Finance and Award Coordinator
GRADE: 6+
TEAM/PROGRAMME: Program Operation Department
LOCATION: Butwal, WFO
TERM: Fixed Term till December 2018
Child Safeguarding: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
ROLE PURPOSE:
Save the Children is the leading independent organization for children. We save children’s lives; we fight for their rights; we help them fulfill their potential. We work together, with our partners from civil societies and government, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. We reached approximately two million populations and invested over 29 million US dollars in 2012 to reach more children than ever before, through programmes in Health, Nutrition, Education, Protection and Child Rights and Governance, Livelihood, HIV and AIDS, and Humanitarian crises.
KEY AREAS OF ACCOUNTABILITY:
Prepare annual budget and revision as per guidance received, in context of the sub-office portfolio of various grants managed.
Ensure that the accounting is maintained in line with donors and SCI procedures, and with national and international accounting standards. Adhere to the organizational policy, procedures, local laws and donor’s requirement.
Ensure proper coding structure and accuracy of recording and reporting, timely disbursement of advance and expenses, timely settlement of advance, payables and receivables etc. and reconcile them periodically. Keep always the fund balance towards country offices and from partners reconciled.
Ensure compliance of local laws, donor requirements, and SCI procedures throughout sub-offices and partners.
Ensure that sufficient cash balance is maintained at any time for smooth implementation of program, up to the level of partners; ensure partners don’t have a significantly large amount of cash with them.
Monitor, review and report progress on grant and periodic budget and share with staff for necessary action at least every month, and advise them for optimum realization of available funding resources.
Submit periodic monthly financial report, check lists and other requirements to country office accurately and on time.
Improve the internal control mechanism to ensure economic and efficient utilization of resources.
Review monthly financial report of partners, provide necessary feedback to them, consolidate in sub-office accounts, ensure that partners fund balance reconciles every month.
Schedule NGOs visit for at least twice a year visit, review system, and assist in capacity building of partners.
Review monthly financial report of NGOs, summarize the transactions to enter on FAMAS/AGGRESSO, provide corrective feedback with monthly reconciliations.
Ensure staff benefits are calculated with accuracy and timely disbursed (includes: salary, allowances, retirement fund management, tax calculation and payment, severance, etc.), and maintain records
Provide technical supports through continuous feedback sessions to and recommend for appropriate capacity building opportunities to the partner staffs based upon the need.
Provide technical supports through continuous feedback sessions to and recommend for appropriate capacity building opportunities to the partner staffs based upon the need.
Assist to plan and facilitate audit functions, including taking action on follow up and implementation of audit recommendations; follow up partner audit recommendations and ensure they are applied.
Authorise payment from petty cash and petty cash top up request
Provide financial administrative support to the supervisor as and when appropriate.
Supporting Save the Children dual mandate of development programs as well as being the leader in emergency preparedness and response for children.
Make necessary communication with country office and partners regarding financial administration, reporting and other relevant areas.
QUALIFICATIONS AND EXPERIENCE
• Master’s degree in Commerce, Finance, Accounting, Business Administration/Studies or related discipline
• At least 5 years of working experience in the related field (Accounting, Finance and/or Grants Management)
• At least 5 years of working experience in the related field (Accounting, Finance and/or Grants Management)
3.
WASH Institution Development and Social Mobilization Officer
Grade: 5
Team/Programme: Emergency Response
Location: Nuwakot and Rasuwa
Type of Contract: Fixed Term Grant
CHILD SAFEGUARDING: Level 3- The responsibilities of the post may require the post holder to have regular contact with or access to children or young people.
WASH Institution Development and Social Mobilization Officer
Grade: 5
Team/Programme: Emergency Response
Location: Nuwakot and Rasuwa
Type of Contract: Fixed Term Grant
CHILD SAFEGUARDING: Level 3- The responsibilities of the post may require the post holder to have regular contact with or access to children or young people.
BRIEF POSITION DESCRIPTION
The post holder will be based in one of the program district in Nuwakot or Rasuwa.
The WASH Institution Development and Social Mobilization Officer will be expected to support to the Project Manager for managing the institutional development of District, VDC & Community level WASH committee and social mobilization component in Nuwakot or Rasuwa of Rapid Community WASH Recovery project funded by DFID.
This includes sectoral assessment, project planning, budgeting implementation, monitoring, coordination and procurement support usually at district level.
Specific attention will be focused on working with and provide guidance to the partner’s project staff in the district and ensure the project’s activities are implemented on time with good quality.
Beside this, s/he will represent Save the children at district level in WASH sector.
Furthermore, S/he will mentor and/or capacity strengthening of partner’s staff including District (D-WASH-CC), VDC (V-WASH-CC) and community based WASH intuition (Water and Sanitation User Committee).
S/he will work together with project manager to formulate and deliver potential activities in addressing the identified capacity gap and enhancing the capacity of partner staffs, D-WASH-CC, V-WASH-CC and Water and Sanitation User Committee (WSUC) for ensuring effective and efficient delivery of project activities and its sustainability.
MAIN RESPONSIBILITIES
Program Planning, Design and Implementation
• Provide guidance to the partner to conduct consultations with the community people, children and stakeholders from community to district level for the planning and selection of project location.
• Provide guidance and support to the partner in specific need identification, feasibility study, detail survey, designing of related activities of project.
• Guide the partners in planning and budgeting in accordance with the guidelines, proposal of the project.
• Provide guidance and support partner to develop plan and budget along with Detail Implementation Plan (DIP) and phased budget.
• Review the plan & budget, design, cost estimation, BoQ submitted by the partners is in line with EQ strategic plan and align with the donor & Government’s national priority plan & policies and recommend for approval.
• Facilitate water user committee meeting, V-WASH-CC and D-WASH-CC meeting in coordination with partner organization
• Support Project Manager to develop and evaluate methodologies for promoting sanitation, such as SLTS (School-led total sanitation), CLTS (community-led total sanitation), or subsidized latrine construction
• Guide the partners on developing training and workshop curricula, short-term training package and orient partners’ team to lead facilitation and facilitate training/workshop together with other project and partners’ team.
• Provide adequate support to the partners to implement detail implementation plan and phased budget and provide support for recovery plan if required to achieve the stipulated results.
• Train the partner NGO in tracking budget vs expenses every month and develop corrective action plan if required and submit to Project Manager
• Establish and maintain good working relationship with DDC, D-WASH-CC, VDC and V-WASH-CC.
• Train partner team to conduct initial and final KAP surveys (Knowledge, Attitude, Practice)
• Coordinate with other sectors of Save the Children, in order to integrate activities in the same geographical area and for the same beneficiaries
• Ensure the integration of disaster risk reduction (DRR), GESI, child protection, people living with disability, environment protection and other relevant crosscutting issues on need assessment, design, implementation and development of WASH Intervention and ensure that activities take into account the needs of specific groups and individuals, especially children, the elderly and disabled.
• Represent SCI at district level WASH coordination forum like D WASH CC
Monitoring and Evaluation:
• Develop monitoring tools, formats checklist and system in consultation with Project Manager and MEAL team.
• Strengthen capacity of the partners’ team on system and format and ensure that the system and formats are effectively operationalized through implementing partners in program implementation process as quality monitoring system.
• Conduct project review meeting with partners every month to review planned activities of that month along with challenged faced and lesson learned
• Monitor data on online project management information system (OPMIS) and its reliability.
• Conduct frequent field visit to the implementation location and provide feedback to partners and SCI team to ensure the quality
• Educate partner to meet the SCI quality benchmark on implemented activities and ensure the partner conduct monitoring based on quality benchmark
Reporting:
• Provide guidance to the partners on collection, consolidation of disaggregated data and information of the project and prepare report upon requirement of project
• Support Project Manager on preparation of periodic progress report.
Capacity development of SC, partner and district stakeholder
Capacity development of SC, partner and district stakeholder
• Assess capacity development needs of partners staff and support in developing their capacity through coaching, mentoring and training
• Provide guidance to the partners on developing training and workshop curricula, short-term training package and orient partners’ team to lead facilitation and facilitate training/workshop together with other project and partners’ team.
• Design and develop training manual and facilitate in building capacity of partners and stakeholders through different training, workshops, on site coaching.
Other:
• Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
QUALIFICATIONS & EXPERIENCE
• Bachelor’s degree in Social Work, Sociology, Public health, Development Studies or other related field.
• 3 year (2 years for GSI group) of experience in field work and social/community mobilization, institutional capacity building, WASH governance and development
• Excellent teamwork & interpersonal skills, demonstrated by previous experience
• Proficiency on Microsoft Word and Excel
• Nepali National
• Good time management skills
• Fluency in written and spoken Nepali and English
• Experience with working with partners
• Strength in interpersonal, communication and presentation skills
• Flexibility and willingness to change work practices and hours to adapt to emergency situation, and capability to work in difficult to access environment
• Available to travel in country several days a week
4.
WASH Officer-Technical
Team/Programme: WASH
Location: Nuwakot
Contract Length: April 2017
CHILDSAFEGUARDING: Level 3- The responsibilities of the post may require the postholder to have regular contact with or access to children or young people.
WASH Officer-Technical
Team/Programme: WASH
Location: Nuwakot
Contract Length: April 2017
CHILDSAFEGUARDING: Level 3- The responsibilities of the post may require the postholder to have regular contact with or access to children or young people.
BRIEF POSITION DESCRIPTION
Responsible for the plan, survey, design, implementation, follow-up, evaluation of WASH infrastructure construction and rehabilitation activities of Save The Children in one of the districts (Dolakha, Shindhupalchok, Kavrepalanchok, Rasuwa, Nuwakot, Dhading, Gorkha).
The post is specifically oriented towards the WASH emergency response/ recovery in the context of the crisis in the district.
The post will direct report to district manager and technical report to WASH Coordinator.
The position need to special attention on the integration; at planning and implementation of the WASH sector in other core sectors of Save The Children such as nutrition, shelter, food security, health, education, and child protection.
The position holder need to work closely with the partner team to ensure the delivery set target activities with good quality on time.
MAIN RESPONSIBILITIES
Needs Assessments
• Technical WASH needs assessments and participation in the selection of target communities and facilities to be rehabilitated and/or constructed, through technical feasibility studies, household level questionnaires, focus group discussions, facilities and site visits, and interviews with key community members
Program Design and Implementation
Program Design and Implementation
• Conduct detail survey, carry design, estimates, preparation of bills of quantities, specifications, contract development, and quotation review, follow-up and evaluation of activities related to the construction of WASH infrastructure in public institutions and communities, such as:
1. Construction or rehabilitation of sanitation facilities (temporary and permanent latrines, incinerator, refuse pits, soakage pit)
2. Construction or rehabilitation of drinking water infrastructure (hand dug well wells, boreholes, springs, pipe network, reservoirs, rainwater collection systems)
3. Design, analysis and implementation of drinking water treatment systems and devices
4. Training of community volunteers, members of WASH committees, governmental staff in operation and maintenance of installed systems including latrines, water supply and water treatment
• Establish technical aspects of the internal purchase orders and tender documents for construction and rehabilitation of WASH facilities
• Prepare distribution, implementation plan, raised procurement request at district level and follow up with the logistic team for timely delivery of required materials
• Quality control of WASH materials purchased, including those by subcontractors
• General site management and supervision of contractors and Save the Children staff, encouraging community participation, and ensuring safety at the construction sites
• Design, implement and organize training for construction of small WASH facilities at household level
• Follow-up activities of local partners (such as local NGOs or governmental agencies) in the field for WASH facilities construction, participate in agency capacity building
Monitoring, Evaluation, Accountability and Learning
Monitoring, Evaluation, Accountability and Learning
• Validate work progress and quality of contractors, coordinate with administration and logistics to ensure payment
• Verify that WASH infrastructure construction and rehabilitation works done by partners and contractor are carried out according to quality standards established by Save the Children through quality checklists
• Plan and be responsible for the weekly reporting of data in order to follow up the standard project and strategic indicators (number of beneficiaries, number and type of activities completed)
Reporting
• Weekly report to line manager and technical manager, verbal or written reports whenever necessary
Integration, coordination and cross-cutting aspects
Integration, coordination and cross-cutting aspects
• Ensure that construction works are integrated with hygiene promotion and community participation to ensure sustainability of the infrastructure built
• Coordinate WASH construction activities with other local actors at the VDC and DDC level
• Ensure integration of disaster risk reduction (DRR), gender, child protection, disability, HIV, environment protection and other relevant crosscutting issues to the design, implementation and development of WASH construction activities, and ensure that activities take into account the needs of specific groups and individuals, especially children, the elderly and disabled
QUALIFICATIONS & EXPERIENCE
• Bachelors’ Degree in Civil or Structural engineering with 3 years (2 years for GSI group*) of relevant experience on planning and implementing WASH activities
• Experience on construction in humanitarian or development context
• Organization, coordination and planning skills
• Strong computer skills
• Ability to listen and adapt
• Excellent facilitation and community mobilization skills
• Good personal skills
• Knowledge of local language is preferred
• Excellent knowledge of oral and written Nepali and English languages
• Nepali national
• Experience with working with subcontractors/partners
• Direct experience in the geographical area of intervention of Save the Children
• Experienced working with an international NGO
• Organization, coordination and planning skills
• Strong computer skills
• Ability to listen and adapt
• Excellent facilitation and community mobilization skills
• Good personal skills
• Knowledge of local language is preferred
• Excellent knowledge of oral and written Nepali and English languages
• Nepali national
• Experience with working with subcontractors/partners
• Direct experience in the geographical area of intervention of Save the Children
• Experienced working with an international NGO
Last date to apply: October 8, 2016.
