Finance Director at an NGO

Habitat for Humanity

Job Position   -   Finance Director   

Publication	:	Kantipur
Job Location	:	Sanepa Chowk, Kathmandu
No. of Vacancies	:	1
Experience	:	6-10 years
Documents Required	:	CV (Resume), Cover Letter
Job Category	:	Finance / Administration
Job Type	:	Fixed Term One Year (Renewal)
Educational Qualification	:	Master's Degree
Posted Date	:	2016-09-11
Expiry Date	:	2016-09-20 - 8 Days Left

Job Description:

Core Function: Finance Director is responsible for overall financial operations of the organization. S/he has oversight of the organization’s finance and accounting functions; internal control systems and procedures; as well as forecasting and realignment of operational and project budgets. The Finance Director is responsible for training and mentoring staff on policies and procedures, donor regulations, new systems, and financial best practices. S/he will work closely with the regional office personnel to ensure compliance with all donor regulations and to ensure effective and proactive management. S/he will be a strategic thinker and an effective leader who exercises sound judgement in all decision making.

This position reports to: National Director & Regional Finance
This position is reported to by: Senior Finance Manager, Internal Control Manager & Finance Officers

Duties and Responsibilities:

1. Lead Finance Function: Provide direct oversight and support to the Finance department staff and ensure that all transactions and financial reports are in compliance with finance policies, local laws and accounting standards, as well as donor requirements.
2. Oversee financial internal controls: oversee the, development of documentation, implementation, monitoring of internal control processes of the National Office, regional office and partners to ensure internal controls, are in compliance with the finance policies.
3. Oversee the Country Office Accounting: Lead accounting function for the National Office and regional office and monitor financial transactions to ensure that transactions are recorded on an accurate and timely basis and financial reports are provided to stakeholders by the prescribed deadlines.
4. Oversee the collection of financial monitoring information:oversee the development, documentation, implementation, and monitoring of financial information to ensure that statistical information is captured and recorded on an accurate and timely basis and statistical reports are provided to stakeholders by the prescribed deadlines.
5. Grant Management: Oversee financial grant management, cooperate with other departments in budget preparation, ensure grant transactions are recorded and financial reports are produced correctly, appropriately, and in compliance with grant agreements and organizational policies and procedures.
6. Analyze financial and statistical information: Analyze National Office and regional office-level financial reports on a monthly basis; track key indicators and timelines. Provide written or verbal analysis to stakeholders - managers and supervisors, advisory board, committees and Area Office.
7. Oversee budget management preparation: work with Finance and Program and Administrative staff to see that National Office budgets are prepared as required by Headquarters' policies; take direction and input from the National Director and staff on the impact of program plans on financial needs and resources; work in consultation with Director of Program Development, Finance Manager, National Program Manager, Divisional Program Managers and other Area Finance staff, to project cash flows; establish and implement budget control and monitoring mechanisms; analyze variance and recommend corrective actions.
8. Coordinate or provide support for the National Office team:Advise and consult with other regional office Finance staff to see that best practices are shared, that training needs are met by staff or from outside sources.
9. Recommend fund transfers: Work with the National Director and the Area office Grant Manager and Area Finance Manager to assist the National Office, Regional office and partners in meeting funding criteria; recommend and prepare funding requests to be reviewed by the National director and Area Office; and monitoring funding against budgets.
10. Fund Management: Work directly with the National Office and Regional office to ensure that all funds are recorded accurately and on a timely basis, and required financial reports are reviewed and submitted by the prescribed deadlines.
11. Audits Facilitation: Facilitate both internal and external audits as well as respond to internal and external audit recommendations in a timely manner. Ensure that major financial risk issues and gaps in systems as highlighted in the internal audit are addressed.
12. Internal Controls: Comply with HFHI Financial and other policies and establish reliable internal control procedures. Ensure adequate internal controls are in place and organizational resources are appropriately utilized.
13. Leadership: Provide leadership to inspire, motivate, and build the Finance team's capacity in line with organizational objectives; manage the Finance team and evaluate performance, planning, goal setting, monitoring, feedback, evaluation and development.Train the team members in accounting concepts, internal controls policies and financial analysis/reporting.
14. Other functions: Undertake field visits to validate systems and procedures followed, comment on data integrity and train partner/community on applicable accounting and reporting skills.

• Establish and implement short- and long-range departmental goals, objectives, policies and operating procedures.
• Maintain corporate relation with banks, donor agencies & partner organizations. Review payroll and tax, social security calculations.
• Advise the National Director and Senior Management Team on all probable risk situations and implications thereof regularly.
• Support Human Resources Department in the areas of retirement fund, staff related insurance and other payroll related benefits.
• Ensure all relevant Government Acts, Rules, and Regulations like provision of taxation, Value Added Tax as applicable are followed.
• Identify and monitor risks relating to legal and statutory compliances.
• As a Senior Management Team member provide inputs towards strategic decision making.
• Any other Accounting and Finance related tasks as advised by the National Director and /or Regional Office.
   

Qualification and Professional Experience:

• Master's Degree with 6-10 years related experience

CERTIFICATES, LICENSES, REGISTRATIONS AND SPECIAL SKILLS:

• Direct experience in project, fund or grant accounting (use of different cost centers for financial analysis and budget follow-up).
• Working knowledge of accounting software, such as QuickBooks, Sun Systems, Navision, Agresso or similar programs.
• Advanced skills in the use of spreadsheets, worksheets, word processing programs, and the internet.
• Strong cross-cultural management skills.
• Excellent communication and presentation skills. Good command of the English language.
• Interacts with others to exchange information, opinions, and concerns to resolve problems.
• Proven transparency, accountability, integrity and good character, especially in the stewardship of resources.
• Has at least 6 to 10 years' experience in accounting and/or financial consulting including supervisory experience. Experience working in an international organization, preferably in NGO or non-for-profit, required.
• Previous experience in managing grants or contracts with external funding agencies or institutional donors.
• Knowledge in working with microfinance institutions, revolving or rotator funds.
• Proven capability in working and coordinating partnerships.
• Knowledge of Nepal financial and tax regulations, especially those pertaining to non-governmental or not-for-profit organizations.
• Certified Public Accountant (CPA), or ACCA or CIMA or CA, preferred.
• Proven capacity to interact and negotiate with international partners, government officials, banks and financial institution, corporate partners and grassroots partners.

How to Apply: Interested candidates are requested to submit a Letter of Interest and updated resume no later than, 5.00 PM, September 20, 2016 to HFH Nepal by e-mail: vacancy@habitatnepal.org

Only shortlisted candidates will be called for interviews.